Rent Our Facilities

Rental Information

Planning an important event—a meeting, celebration or wedding? Whether you need space for an intimate seminar or you want to host a large gala reception, The Rooms can offer a spectacular venue. 

Our dramatic public spaces, incredible views, fascinating collections and elegant spaces will make yours an event to remember. Here, your guests will be immersed in the culture of Newfoundland and Labrador. And our exclusive caterer, Red Oak, will work with you to create unique and memorable fare ideal for your event.

See below for details on our range of venues. Please note: capacity is dependent on government regulations and subject to change.

  The Rooms is accessible. Wheelchairs and infant strollers are available upon request.

Facilities

Level 2

A unique, spacious yet intimate venue enhanced by unique exhibitions, perfect for formal and informal receptions.

  • Capacity

    • 150 stand up reception 

  • Availability: Evenings, except Wednesday and Friday
  • Cost: $1200.00
Level 3

A dramatic, stunning space, enhanced by unique exhibitions and amazing vistas, that’s sure to make a big impression.

  • Capacity:
    • 500 stand up reception
    • Effective 12:01 on Monday, February 14, 2022:
      • 500 stand up reception
      • 140 sit down dinner 

··Availability: Evenings, except Wednesday and Friday

  • Cost: $1700.00
Levels 2 & 3 together

Planning something a little larger? For a dramatic effect, Levels 2 and 3 of The Rooms multi-level atrium can host receptions of up to 140 and sit down meals for 60. Guests will be dazzled by the views both inside and out.

  • Capacity: N/A
  • Availability: Evenings, except Wednesday and Friday
  • Cost: $2,300.00
Theatre

This comfortable, acoustically and technically superb theatre space features a permanent cinema screen (22.5‘w x 10‘h), digital LCD projector, sound system, podium, microphones and wireless internet access. Suitable for computer-based presentations.

  • Capacity

    • 60 ppl 

    • 144 theatre-style 

    • Availability: days; evenings, except Wednesday

  • Cost: $800.00
Boardroom

This impressive professional setting offers a stunning view of St. John’s and its harbour, multi-media and internet capability, and a 7’ x 7’ screen projection system. The Boardroom is configured in a permanent horseshoe to maximize the flow of information and conversation.

  • Capacity: Up to 22 people
  • Availability: Days and evenings 
  • Cost: $700.00
Fortis Courtyard and Amphitheatre

With The Rooms as it’s backdrop, this beautifully landscaped courtyard and amphitheatre is the perfect space for an outdoor private event.

  • Availability: Days
  • Cost: Variable depending on request
  • To book this space, call (709) 757-8099 or email: rentals@therooms.ca

PLEASE NOTE: Catering is unavailable for events in the Fortis Courtyard & Amphitheatre. As with all spaces at The Rooms, if you are a community or arts organization looking for public performance space, you will be directed to our Programming Unit.
Café

Suitable for an intimate celebration dinner for 10 or a stylish reception for 50, for business and personal events. Red Oak at The Rooms offers tailored menus with unique selections that reflect this inspired setting. 

  • Capacity

    • 60 sit down dinner 

    • ​100 Stand up reception 

  • Availability: Evenings 
  • Cost: $750.00
  • PLEASE NOTE: This area is unavailable on Wednesday or Friday evenings.
Add Exhibition & Gallery access to your evening rental

You can give your guests the opportunity to take in the wonders on display in our permanent galleries (self-guided viewing).

  • Cost: $750 per gallery  
Catering for your event

Red Oak, the exclusive, authorized caterer for The Rooms, can prepare an exceptional customized menu to meet your requirements, whether you are planning an intimate dinner for 10 or a gala reception for 700.

Catering costs are in addition to the rental fee. Contact Red Oak at The Rooms at 709-757-8014 or email redoak@therooms.ca.

Make an impression. Make The Rooms your venue for special events. For more information, see our Rates and Policies below. To book space, call (709) 757-8099. 

Rates & Policies

Venue  Maximum # People   Rental Fee  Deposit  Available Days/Evenings  
Level 2

150 stand up reception 

   $1200 $300 Evening*
Level 3

500 stand up reception 
140 sit down dinner

   $1700 $500 Evening*
Level 2 & 3 N/A   $2300 $500 Evening*
Theatre

144 theatre-style seating 
60 ppl

   $800 $250 Day & Evening*
Café 

100 Stand up reception 
60 sit down dinner

   $750 $250 Evening*

Fortis Courtyard and Amphitheatre

 

   No Charge No Charge Days
Boardroom 10   $700 $150 Day & Evening

* These facilities are not available on Wednesday or Friday evenings, as The Rooms is open to the general public.
 

Refund Policy: Until further notice, The Rooms is suspending it’s no refund policy on rental event fees and deposits amid the global concerns related to the COVID-19 outbreak.


Notes, Restrictions and Exclusive Partners  

  • Event rentals do not include admission to the galleries. During evening events, access to permanent galleries for self-guided viewing can be arranged for $750 per gallery. 
  • Red Oak, the exclusive, authorized caterer for The Rooms, can prepare a customized menu and catering based on your requirements. Catering costs are in addition to the rental fee. Contact Red Oak at The Rooms at 709-757-8014.
  • Eastern Audio Limited is The Rooms’ exclusive Audio/Visual provider and must be used for all audio/visual requirements and technical support. This cost is in addition to the rental fee. Eastern Audio Limited can be reached at 709-722-0864 or 1-800-640-4691. 
  • The Rooms is a member of SOCAN and appropriate fees will be applied in accordance with Tariff No. 8.
  • The Boardroom is configured in a fixed horseshoe and cannot be altered.
  • Restrictions/capacity numbers are subject to change pending on updates from the Department of Health.

Make The Rooms your venue for special events. To book space, call (709) 757-8099. Email: rentals@therooms.ca